Privacy Notice – Office of Connor Naismith MP

Members of Parliament (MPs) frequently collect and process personal data to support constituents with casework, and to inform residents about local issues and events. The use of personal data allows MPs and their staff to undertake activities to support or promote democratic activity.

Purpose of this document – what is a privacy notice?

Individuals have the right to be informed about how their personal data is processed (collected, used and stored). This document, the ‘privacy notice’, sets out why we process your data, how long we keep your data for, who we share your data with, and other details.

This privacy notice covers the work of Connor Naismith MP and his staff in a Parliamentary capacity. A separate privacy notice operates for Labour Party activities.

1. Details of who the data controller is and how to contact them

Connor Naismith MP is the data controller, the person who determines the means of the processing of personal data.

Contact:  connor.naismith.mp@parliament.uk  / Telephone: 01270440968

 

2. The categories of personal data that we collect

• Your contact details and other information you share when you get in touch with us

• Your contact details from the electoral roll

• Special category data when you or a third-party share this with us

 

3. The reasons we collect and use personal data

• take up casework on your behalf

• to keep in touch with constituents about the work of Connor Naismith MP

• to ask for your views on a range of issues

• to let you know about local events

 

4. The lawful basis for the processing

• For the majority of our data processing, we rely on Public Task as the lawful basis – the processing is necessary for a public task including activities to support or promote democratic engagement.

• For some data processing we will seek your consent e.g. to include you in photographs

 

4.1.  Special Category Data

When we process special category data (personal data that requires extra protection because it is particularly sensitive) we do this because the processing is necessary for reasons of substantial public interest (including responding to constituent requests to support with casework).

In some instances, where a third party requires your explicit consent to share information with us to support your case, we will seek your consent.

 

5. Who we share personal data with

We may need to share your personal data with government departments, local authorities and other public bodies, such as the National Health Service or charities and third-party providers in order to support you with your case or to seek a response to an issue you raise with us.

We do not transfer personal data to or from any international organisations or countries outside the European Economic Area (EEA) and we do not use tools based outside of the EEA for storing personal data.

 

6. The retention period for personal data

The office of Connor Naismith MP will process personal data for as long as is required to resolve your case, and will store the personal data until no more than three months following the date Connor Naismith ceases to be a Member of Parliament.

 

7. The data rights available to individuals

Data protection legislation outlines certain rights individuals have over their data.

Right to be informed 

Individuals have the right to be informed about the collection and use of their personal data.

Right of access 

Individuals have the right to access and receive a copy of their personal data, and other supplementary information.

Right to rectification 

The UK GDPR includes a right for individuals to have inaccurate personal data rectified or completed if it is incomplete.

Right to erasure 

The UK GDPR introduces a right for individuals to have personal data erased.

Right to restrict processing 

Individuals have the right to request the restriction or suppression of their personal data

Right to data portability 

The right to data portability allows individuals to obtain and reuse their personal data for their own purposes across different services

Right to object 

The UK GDPR gives individuals the right to object to the processing of their personal data in certain circumstances.

Rights related to automated decision-making including profiling

We do not process your personal data via automated decision-making tools.

Further guidance on individual right related to personal data can be found on the ICO website – A guide to individual rights | ICO

If you would like to exercise any of these rights, please contact us via connor.naismith.mp@parliament.uk  / Telephone: 01270440968

 

8. The right to withdraw consent (where applicable)

Where the lawful basis we are relying on is ‘Consent’, you can request to withdraw consent for the processing of your personal data by contacting the office.

If you wish to make a request to find out what data Connor Naismith MP holds about you, you may do this in writing either to connor.naismith.mp@parliament.uk or by post to Connor Naismith MP, 249 Edleston Road, Crewe CW2 7EA.

You will need to provide sufficient identification before we are able to supply you with your data.

 

9. Complaints, concerns or questions

If you wish to make a complaint about how your personal data is being processed by Connor Naismith MP (or any third parties), or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and Connor Naismith MP. The details for each of these contacts are:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF / http://www.ico.org.uk / 01625 545 745

Connor Naismith MP, 249 Edleston Road, Crewe CW2 7EA / connor.naismith.mp@parliament.uk / 01270440968